ORFC 2022 Online Conference Guide

ORFC 2022

COVID-19 SAFETY PROCEDURES

We are reviewing these guidelines on a continuous basis and retain the right to update this policy at any time. 

The well-being and safety of all Oxford Real Farming Conference (ORFC) members is extremely important to the Real Farming Trust and ORFC team. We have conducted a detailed COVID-19 risk assessment here and have put in place the following safety procedures:

Minimising crowding

  • Two additional venues have been added to spread out sessions. 
  • The number of in-person tickets has been reduced to avoid overcrowding.
  • Room capacity limits will be strictly enforced. All delegates must be seated on a seat. No standing or sitting on the floor will be permitted.
  • Session rooms will be stewarded to avoid crowding between sessions. 
  • Breaks between sessions are extended to minimise crowding immediately before and after sessions.
  • Early registration has been extended on 5th January to minimise crowding in queues. All delegates will be able to register from 5pm to 9pm in St Aldates Church on Wednesday, 5th January. (Delegates participating in pre-conference workshops will be able to register from 1pm to 2pm.)
  • Queues for registration will be stewarded to avoid crowding in front of the registration desk and so volunteers can register attendees quickly and as safely as possible.

Cleaning 

  • Shared microphones and pens will be sanitised between uses. 
  • Signage posted across all venues reminding attendees to wear masks, wash their hands regularly and respect social distancing.
  • Hand sanitiser will be provided in each room and at registration tables.
  • Venues will be regularly cleaned in accordance with their own Covid-19 policies.

Tracking & minimising spread

  • All volunteers and staff will wear masks indoors. 
  • All volunteers and staff will be required to take daily lateral flow tests.
  • An NHS Test & Trace QR code and sign-in sheet will be available at each venue.

Ventilation

  • Windows and doors left open where possible to improve ventilation.

Important information for attendees

ORFC attendees must wear a mask indoors unless otherwise exempt. All ORFC attendees are required to observe the following measures to protect the health of all attendees, venue staff and contractors:

  • Present evidence of a negative lateral flow test at registration when you check-in to pick up your name badge and programme. You can register your test online on the NHS website and present confirmation (text or email), or bring your negative lateral flow test. You can collect Lateral Flow Home Testing Kits for free from local pharmacies or online.
  • Respect room capacities. Please note that all delegates will be required to be seated in chairs during sessions. 
  • Be respectful and kind to ORFC volunteers and venue staff. 
  • Please be mindful of different comfort levels with maintaining social distancing.
  • Follow guidance from ORFC stewards to avoid crowding.
  • Please do not congregate in hallways.
  • Do not attend the conference if you feel unwell or present any symptoms of Covid-19.

Attendees are encouraged to use the NHS Test & Trace QR code or sign-in sheet available at each venue. Attendees are only required to show proof of a negative Covid-19 test at registration when they first arrive at the conference. However, for everyone’s safety, attendees are strongly encouraged to take a Covid-19 lateral flow test every day before attending the conference. 

Personal Risk

Whilst we have put into place the above safety precautions, we advise everyone to make a personal risk assessment to determine appropriateness of attendance. Please note that ORFC is unable to cover the cost of self-isolation for attendees or make arrangements for transport in the event that any attendee needs to self-isolate. Each attendee should weigh their personal and financial risk.

Self-Isolation

  • You should follow NHS guidelines on testing and isolation.
  • If you have any symptoms of Covid-19, please do not travel to the conference, even if these symptoms are mild. Please contact brittany@orfc.org.uk to transfer your ticket from an in-person to an online ticket.
  • If you are visiting Oxford and begin to feel unwell or test positive for Covid-19, and if you are unable to safely get home to isolate, you should isolate where you are staying. 

SYMPTOMS OF COVID-19

The top 5 most common symptoms of COVID-19 currently* are:

  • Runny nose
  • Headache
  • Sneezing
  • Sore throat
  • Persistent cough

*according to data from the Zoe Covid Symptom Study, June 2021.

According to the NHS, the most common symptoms are:

  • a high temperature – this means you feel hot to touch on your chest or back (you do not need to measure your temperature)
  • a new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours (if you usually have a cough, it may be worse than usual)
  • a loss or change to your sense of smell or taste – this means you’ve noticed you cannot smell or taste anything, or things smell or taste different to normal