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ORFC 2025 9 – 10 Jan

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ORFC 2025

Volunteer with us

9 – 10 January 2025

In-person and online

Thank you for your interest in volunteering at the Oxford Real Farming Conference! Volunteers are a key part of the ORFC community. This is the 16th annual ORFC and the third time ORFC will be held as a hybrid event, with delegates and speakers joining both online and in-person. 

The hybrid conference will bring together around 3,500 mud-on-the-boots farmers, food producers, land workers, soil-lovers, researchers, policy-makers, NGOs, social movements and all those who support a better food and farming system.

Learn more about volunteering online or in-person below.

 


ONLINE Volunteering at ORFC 2025

APPLY HERE TO VOLUNTEER ONLINE

All online volunteers will need a desktop or laptop computer with a good internet connection. 

Timeline

  • Deadline for online volunteer applications: Thursday, 28  November 2024 by 11:59 GMT
  • Online volunteer briefing: (early Dec – date/time TBC, online)
  • Online volunteer orientations: Saturday 14th December 2024 10.30 – 11.30am or Friday 3rd January 2025 3.30 – 4.30pm
  • Conference dates: Thursday, 9th January 2025 and Friday, 10th January 2025

Applications will be reviewed on a rolling basis; apply early to secure your space. All applicants will be notified by Thursday, 5 December 2024.

 As an ONLINE Volunteer, you will:

  • Gain valuable experience of a large event and live social media.
  • Get a useful addition to your CV, with a reference if you would like one.
  • Get free entry to the full online conference.

There are two volunteer roles available for the online conference. Please indicate which role you would prefer when applying:

(1) Online Sessions Volunteer
Role description: ORFC 2025 will include sessions in Crowdcast and meetings in Zoom. Online sessions volunteers will remain through the session to monitor the chat and to help participants feel welcome and included. This may include, for example, flagging tech difficulties with ORFC tech support, aggregating questions from the chat for the chair and speakers, and monitoring the chat to offer information where appropriate. Online session volunteers are not expected to be tech experts, although familiarity with online events is helpful. ORFC will have tech and volunteer support available and a detailed reference guide to support volunteers throughout the event.

ONLINE Event Volunteers are expected to:

  • Help create a warm and welcoming online environment in conference sessions and flagging any issues that arise with the conference team. 
  • Commit to supporting at least three (3) sessions during the conference. Each session will be between 1.5 to 2 hours long.
  • Attend ONE online orientation on either:
    • Saturday, 14th December 2024 10:30am – 11:30am GMT 
    • or Friday, 3rd January 2025 from 3:30pm – 4:30pm GMT
  • Present a confident, professional, friendly face during the conference.
  • Be available to complete tasks when you are ‘on duty’.
  • Use social media to generate a ‘buzz’ around the conference if you would like to.

(2) Online Communications Volunteer

Role description: Online comms volunteers will help raise the profile of ORFC 2025 and ORFC 2025 sessions across social media and the web. This role will comprise a short social media training session in addition to the online volunteer orientation. Online comms volunteers will sign up for a volunteering session ahead of the conference on December 27th, 28th, or 29th 2023.  This role will offer volunteers experience in the basics of crafting a digital marketing campaign.

We’d like online comms volunteers to:

  • Pre-conference: Draft and schedule tweets about the ORFC 2025 sessions
  • Pre-conference: Schedule Instagram and Facebook posts about ORFC 2025 in Meta Business Suite
  • Share what’s happening at the conference – the highlights, sessions tackling the difficult questions, the cultural events – to help create a buzz
  • Create a post about a standout session and post it to your social media account of choice
  • OPTIONAL: use your notes and highlights from ORFC 2025 to write a short (500-word) blog post about the conference

IN-PERSON Volunteering at ORFC 2025

APPLY HERE TO VOLUNTEER IN-PERSON

Timeline

  • Deadline for in-person volunteer applications: Thursday, 31 October 2024 by 11:59 GMT
  • Online volunteer briefing:  (early Dec – date/time TBC, online)
  • In-person volunteer orientation: Wednesday, 8th January 2025 from 5:45pm – 8pm in Oxford city centre
  • Conference dates: Thursday, 9th January 2025 and Friday, 10th January 2025

Applications will be reviewed on a rolling basis; apply early to secure your space. All applicants to volunteer in-person will be notified by Thursday, 7 November 2024.

As an IN-PERSON Volunteer, you will:

  • Gain valuable experience of a large event and live social media.
  • Get a useful addition to your CV, with a reference if you would like one.
  • Get free entry to the conference on 9 & 10 January 2025, as well as two lunches and two dinners provided as a thank you for attending the training session.

There are three volunteer roles available for the in-person conference. Please indicate which role you would prefer when applying:

(1) Event Volunteer

Role description: As part of a dynamic team, event volunteers will support the safe, efficient, friendly, and smooth running of the conference. During the conference, event volunteers complete two half-day shifts and are free to attend the conference for the rest of the time. During one shift, event volunteers are expected to steward conference sessions, which includes Health & Safety responsibilities, monitoring room capacities, helping with AV requirements and helping speakers with timekeeping. During another shift, event volunteers will either steward conference sessions or help to run the front of house, reception, the exhibition spaces or be a runner.

IN-PERSON Event Volunteers are expected to:

  • Present a confident, professional, friendly face for the conference.
  • Come to the orientation in Oxford on Wednesday, 8th January from 5:45pm – 8pm.
  • Be available to complete tasks when you are ‘on duty’.

(2) Press Room Volunteer

Role description: Press room volunteers will help support the press space at ORFC 2025. Working closely with the ORFC Communication Coordinator, press room volunteers will provide a friendly point of contact for journalists and interviewees. Press room volunteers will also track mentions of ORFC across digital media throughout the conference. This role will offer volunteers experience in networking and facilitating press interviews as well as basic media monitoring.

We’d like press room volunteers to:

  • Be a friendly, approachable, and enthusiastic representative of ORFC 2025
  • Support press pass registration
  • Point journalists to interview sign-up sheets and interview spaces, if necessary
  • Track ORFC press mentions using Google Alerts and hashtag searches

(3) Creative Comms Volunteers

Role description: The comms content volunteer is a reporting role that will engage with ORFC 2025 sessions of your choice.  The comms content volunteers will attend ORFC 2025 sessions, take notes, and produce a piece of content based on that session for web and social media. This can be a social media post, a blog, a photo essay, or another creative format. Templates will be provided on how to produce an effective piece of content. This role will offer volunteers experience in producing editorial content and reporting from an event. 

We’d like comms content volunteers to:

  • Provide in-depth engagement with ORFC 2025 sessions
  • Share what’s happening at the conference – the highlights, sessions tackling the difficult questions, the cultural events – to help create a buzz
  • Start conversations and raise our profile – amongst delegates, speakers and everyone else with an interest in the conference
  • Listen out for quotes, statistics and questions to share that you think have the broadest public appeal